Notice of Public Hearing and Letting for 2021 City of Spirit Lake Seal Coat Project

Public notice is hereby given that the City of Spirit Lake, in Dickinson County, Iowa, will meet on August 24, 2021, at 5:30pm, at which time and place a public hearing will be held in the Council Chambers in the Spirit Lake City Hall is located at 1803 Hill Ave, Spirit Lake, IA 51360 on the proposed plans and specifications, form of contract and estimate of cost for the 2021 Spirit Lake Seal Coat Project. Sealed proposals will be received by the City of Spirit Lake Administrator for the 2021 City of Spirit Lake Seal Coat Project until 10:00 AM. on August 24, 2021, at the City of Spirit Lake City Hall, located at 1803 Hill Ave, Spirit Lake, IA 51360; at which time the bids will be publicly opened and read. Proposals will be acted on by the Spirit Lake City Council at the aforementioned public hearing or at such later time and place as may then be fixed.

Work to Be Done: 

• Bituminous Seal Coat 
• Temporary Traffic Control
• Mobilization

See Bid Form for exact quantities. 

Proposals:  All proposals shall be made on official proposal forms furnished by the Engineer and shall contain worded and figured prices for the work bid on. All proposals shall be plainly legible, sealed, and addressed to the City of Spirit Lake, Attn: Greg Owens, City Administrator, 1803 Hill Ave, Spirit Lake, IA 51360. Bidder shall submit a Bidder Status Form with their bid. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed unresponsive and rejected. A certified check or a bid bond of a reputable bonding company authorized to do business in the State of Iowa in an amount not less than ten percent (10%) of the total amount of the bid shall be included in a separate sealed envelope, plainly marked “bid bond”. The bid guarantee shall be forfeited as liquidated damages if the successful bidder fails proper execution.

The checks or bid bonds of the lowest two or more bidders may be held for the earlier of 7 days after the effective date of the agreement or 61 days after the bid opening, whereupon Bid Security furnished by such bidders will be returned. Other checks or bid bonds will be returned after the tabulation of bids is completed.

Performance and Payment Bonds:  The successful bidder must execute performance and payment bonds, each in an amount equal to one hundred (100%) percent of the contract amount to ensure a timely, efficient, and complete performance. The bonds shall be issued from a reputable bonding company authorized to do business in the State of Iowa.

Liquidated Damages:  Liquidated damages will be assessed the contractor in the amount of five hundred dollars ($500.00) per working day that the work remains uncompleted after the end of the contract period with due allowances for extensions due to conditions beyond the control of the contractor.

Withdrawal of Bids:  No submitted bids may be withdrawn for a period of thirty (30) days from the scheduled closing time for the receipt of bids.

Payment:  The Contractor will be paid monthly in an amount equal to ninety-five percent (95%) of the Work completed during the previous month according to the Engineer’s estimate. The final payment will be made not less than thirty (30) days after completion of the Work and acceptance by the City. No final payment will be due until the Contractor has certified that the materials, labor, and services have been paid for in accordance with the Project Manual.

Plans, Specifications, and Contract Documents:  Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents at no charge by inputting Quest project #7978992 on the website’s project search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of the proposal forms and specifications for individual use may be obtained from the office of the Engineer, 3301 Zenith Ave, Spirit Lake, IA 51360. A refundable deposit of $100.00 is required for the documents. Deposit will be returned if plans and project manual are returned in good condition within 14 days after public hearing date.

Acceptance or Rejection of Bids:  The right to accept or reject any or all bids and to waive informalities is reserved.

Time Frame:  The work shall be completed as follows:

All work shall be completed by September 17, 2021

By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa domestic labor to the extent lawfully required under Iowa statutes, providing that the award of the contract will be made to the lowest responsible bidder submitting the lowest acceptable bid, which shall be given without regard to state or local law whereby preference is given on factors other than the amount of the bid.

City of Spirit Lake

By: /s/          Bruce Keenan             .       

    Mayor

ATTEST:

By: /s/           Greg Owens            .

      City Administrator